A virtual office is a combination of address services and off-site services that are used to allow users to reduce traditional office costs in terms of personnel and material while maintaining business professionalism and etiquette.
The term virtual office is more commonly and frequently confused with “office business centers” or suites which are executive. These offices which demand a conventional lease whereas a true and real virtual office does not require that expenses which would have been incurred in non virtual offices.
The virtual offices emerged as a result of converging technological innovation and the information age. It is an evolution of the executive suites however its flexibility does not work for many business models and it helped spur the virtual office concept.
Virtual office implies space utilization of which a full application includes professional live communications. It offers the following types of services to clients:
- 1. Space services
Under the many space services offered by the virtual offices, here are the following:
Mailing address: In this aspect, the professional mail addresses can be used for accepting, sending and forwarding mail without the connotations of a physical address like PO Box. In some countries, a PO Box is to be clearly indicated and so not conducive for most corporate entities in this regard. Some VO providers offer 24/7 access to individually assigned and locked mailboxes.
Professional address which when build best can be used as a business address. It improves the privacy and personal securities of running a home based business.
Business meeting space: where on demand conference rooms and offices for meetings are the key solutions. It can be rented at a short duration.
Reception courtesies: where on-site witnesses and notaries may be available depending on the provider.
- 2. Communication Services
Remote Receptionist: It is a team of workers in an office environment working remotely, who use high-tech Computer Telephone Integration software, to replace a traditional receptionist.
Answering services: They are conducted from a centralized location for receiving and transmitting a large volume of requests by telephone.
Voice mail: This is a low-cost technology that is used for storing voice messages electronically.
Virtual Office Space: It gives you an opportunity to own a high profile reputed address in a city of your choice, at a fraction of the buying or renting cost of such an address.
Phone Answering Service. This service acts as a bridge between you and your numerous clients.
A virtual office is advantageous as it blends home and work to gain efficiencies. At low expenses user’s professionalism is maintained like in a high-cost traditional office. It allows for low-cost expansion with no long-term commitment. It avoids the traditional burden of keeping records, payrolls, insurance rent and health care to workers. It is the best as it offers the same services as a traditional office but low costs.